Call 2016-19

The call for submissions is now closed.
The call for submissions is now closed.

Frequently asked questions

The following information is relevant for both open and closed projects.

  1. How many projects will be in the programme?
  2. Who can submit a project proposal?
  3. What are the different roles and functions within the projects?
  4. What support is provided by the ECML?
  5. In what ways are the national authorities of the member states involved in project work?
  6. Who are the target audiences of the ECML projects?
  7. What organisational format and structure will the projects take?
  8. What languages are used within the projects?
  9. How are projects continuously evaluated?
  10. What are the expected outputs and outcomes of the projects?
  11. When are the submission deadlines?
  12. How and when are project proposals selected?

1. How many projects will be in the programme?

The exact number of projects is not predetermined. However, an average project costs approximately €100 000 and the overall estimated budget for the 2016-2019 programme is 1.6 million Euros. The actual cost of an individual project is dependent on the number and type of activities included and its duration.

2. Who can submit a project proposal?

Teachers of all languages, teacher educators and other experts and researchers in language and/or education as well as representatives of organisations related to or having a strong interest in education living and working in an ECML member state may submit a project proposal. In exceptional cases, applications from non-member states as team members (not as coordinators) can be accepted (with a maximum of one project team member from a non-member state). Although submissions may be made by individuals acting on their own behalf, it is important for the individuals to be supported by their institution, network or association. Those applying should ideally be working in a professional area which corresponds to the ECML’s field of work, i.e. the practice of teaching and learning languages and/or education in general. It is expected that a project team will include at least one member currently working directly as a practitioner in the area of the project.

The ECML welcomes project proposals in which cooperation with national and/or European institutions and associations provides visible added value. The modalities, financing and framework of such cooperation should be clearly detailed in the proposal.

The ECML welcomes applications from all suitably-qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief, or sexual orientation.

3. What are the different roles and functions within the projects?

The ECML requires three experts in addition to the coordinator to form a project team. Team members should, as far as possible, reflect a range of relevant professional expertise, a balance of language profiles and geopolitical spread from within the ECML member states. In exceptional cases, applications from non-member states as team members can be accepted (with a maximum of one project team member from a non-member state).

In principle, projects have a coordinator and 3 team members. Within its team, each project should cover the following roles (outlined below):

  • Website correspondent
  • Second language documentalist
  • Communications person

In addition, a project may involve Associate partners on a self-financing basis where their role in the project is clearly indicated in the project proposal.

Project coordinator

This task requires significant leadership, communication and project management skills as well as previous experience of project work, preferably in an international context. The coordinator should have a direct link to the target audience of the project.

In terms of involvement, the role is likely to involve an average of about four weeks
a year on project coordination and project activities.

Most of the events take place in Graz. Between meetings, projects are largely
coordinated via e-mail or other types of distance communication.

The project coordinator liaises with the ECML secretariat on all matters related to the project. He or she will be required to enter into an individual contractual relationship with the ECML. This contract will be based on the project as described in the proposal and will be limited in scope and duration to the life of the project and its related activities.

The coordinator is responsible for the running of the project on the basis of an action plan agreed with the ECML and for the monitoring, reporting and evaluation of project progress and results. The project coordinator oversees, in cooperation with the website correspondent, the content and quality of the project website set up by the ECML for each individual project. This website, hosted on the Centre’s web
server, is intended to provide both transparency and visibility of project processes and results, thus promoting participation and dissemination on a wider level.

In summary, the project coordinator’s responsibilities include:

  • leading the project team and coordinating the project
  • all matters related to project content
  • implementing the agreed action plan to the agreed standards and deadlines
  • regular liaison with the ECML secretariat on all project-related matters
  • ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation
  • taking responsibility for the effective flow of information between team members, participants in project activities, and the ECML
  • ongoing evaluation of project activity and reporting on project progress to the ECML
  • submission of the project outputs to the ECML
  • participation at meetings for coordinators in Graz, 25-26 November 2015 and in 2017

One of the languages of the project must be either French or English. The project coordinator will therefore require at least C1 level in written production on the scale of the Common European Framework of Reference for Languages in the selected language.

Team member

Team members will be responsible for assisting in the preparation and delivery of the project outputs and outcomes according to the plan agreed for the project. Team members will also be assigned one of the 3 roles outlined below; alternatively, these roles can be shared, provided all 3 team members have the necessary skills.

Website correspondent

In addition to the responsibilities as team member, the website correspondent will be responsible for the updating and further development of a project website (established and hosted by the ECML) and the production/uploading of documents/materials related to project content in liaison with the project coordinator, the second language documentalist and the ECML webmaster. The website correspondent
will also be responsible for promoting ongoing communication among the project network established. Finally, the website correspondent will be responsible for proposing a structure and providing ideas for the design of the website to be established as output of the project. Competence in digital literacy and the use of social media is required.

Second language documentalist

In addition to the responsibilities as team member, the second language documentalist will be responsible for ensuring that key documents related to project content are available in the second language of the project; for publishing key project terminology in both languages; for maintaining a second language version of the project website and for liaising with the ECML concerning language questions. The
second language documentalist will therefore require at least C1 level in written production on the scale of the Common European Framework of Reference for Languages in the second language.

Communications person

In addition to the responsibilities as team member, the communications person is expected to communicate information on the ongoing work, expected outcomes and benefits to wider society as well as to specialist target groups as appropriate. Competence in the use of social media is required. Participation in activities of thematically-related projects is expected in order to facilitate synergies between projects. The scope of participation will be defined together with the relevant project team and the ECML.

Associate partner

Associate partners are persons with a specialisation in the area of work who become involved with a project team and are financed by their institution or national authorities. This special form of cooperation has been widely used within the ECML’s current programme to further promote cooperation at institutional level and/or as a means of familiarising a non-member state with the activities of the ECML.

4. What support is provided by the ECML?

The ECML is responsible for logistics, budgetary matters and financial management relating to the running of all projects within the programme, as well as for the production of the final project outputs.

The contribution of the Centre includes:

  • travel and subsistence costs for team members (excluding those of associate partners) and participants for the meetings and events included in the action plan of the project;
  • annual coordination fees for each of the roles indicated here (except for associate partners). A total annual coordination fee of 4 500 Euros is available in each year of the project to be split among team members. The fees are not based on market rates for the team members’ time involved and is rather a token recognition of their commitment to the project.
  • a 3-month fellowship, if proposed by the project coordinator and approved by the ECML. The fellow will be a recent graduate assisting a project in a specific aspect of its work; he/she will carry out this work at the ECML;
  • the technical preparation and layout of online publications;
  • provision of relevant documentation and materials for events;
  • consultancy at all levels of the project (i.e. support for management, content, technical, website, dissemination, evaluation, project promotion, documentary);
  • logistical and financial management of meetings (e.g. invitations, assistance with travel and accommodation and payment);
  • technical support for website development and for live streaming of workshops and the organisation of webinars;
  • support and guidance from a designated external ECML programme consultant for the entire duration of the project.

5. In what ways are the national authorities of the member states involved in project work?

The ECML works in direct cooperation with its member states, in particular through the instances listed below which support the Centre’s work and ensure effective structures for decision making, selection of participants for activities and widespread dissemination of results at national level. For contact details see
www.ecml.at/memberstates.

Governing Board
The Centre’s executive organ composed of one representative from each member state. The Board defines and adopts the Call for submissions for the programme and the resulting composition of the programme. The Board also monitors the implementation of the programme and the management of the Centre’s resources and forwards a report on the Centre’s activities to the Council of Europe’s Committee
of Ministers.

National Nominating Authorities
The official agencies in each member state are responsible for selecting participants for the Centre’s workshops, based upon the detailed participant profiles provided by the project teams.

National Contact Points
The Contact Points assist in disseminating the Centre’s products (the end results of the projects) and in supplying information on its work within the member states through national networks.

6. Who are the target audiences of the ECML projects?

Open project proposals and closed project proposals should clearly target a specific
audience (for example primary school teachers) and involve practitioners with upto-
date experience of working in this area.


Typically a project will involve the following groups in its activities and events:

  • professionally active teachers of any language, working at primary, secondary or tertiary level of education and engaged in networks (e.g. in teacher associations);
  • teacher educators;
  • decision makers (head teachers, curriculum developers, ministry officials, etc.);
  • other stakeholders (parent organisations, business representatives, etc.).

Some projects may target an audience beyond the four groups listed as long as the expected outputs and outcomes of the project contribute to the achievement of ECML aims and the current programme rationale.

In some cases, the target group for activities during the project will differ from the target audience for the outputs of the project, e.g. where a group of teacher educators work together on a project to develop materials for teachers. In such cases, both target groups should be clearly identified in the general project outline.

7. What organisational format and structure will the projects take?

Projects may be planned for 2-4 years duration within the 2016-2019 programme, depending on the character of the activities proposed. With regard to the overall planning of project activities, outcomes and outputs, project coordinators are advised to take account of the fact that the presentation of all project outputs is scheduled for September 2019.

The ECML can support and finance a given number of meetings and events for each project (see details below). The events and meetings in the project action plan should be outlined, each with its specific rationale and expected outputs and outcomes. The profile of target participants should also be made clear.

The events below form the basis of typical collaborative work carried out within ECML projects. In addition, the ECML can support national or regional events where co-financing is available either from the national hosting authorities or institutions.

Project formats available for designing the project action plan

2-year projects:

 
Events funded by the ECML
in the 1st project year
in the 2nd project year
Option A
2 EX
1 WS + 1 EX
Option B
1 EX + 1 NW
2 EX
Option C

Customised arrangement proposed by the project team

3-year projects:

 
Events funded by the ECML
in the 1st project year
in the 2nd project year
in the 3rd project year
Option A
1 EX + 1 WS
1 EX + 1 NW
1 EX
Option B
1 EX + 1 NW
2 EX
1 EX + 1 WS
Option C

Customised arrangement proposed by the project team

4-year projects:

 
Events funded by the ECML
in the 1st project year
in the 2nd project year
in the 3rd project year
in the 4th project year
Option A
2 EX
1 EX + 1 NW
1 EX
1 WS + 1 EX
Option B
1 EX
1 WS + 1 EX
1 NW + 1 EX
2 EX
Option C

Customised arrangement proposed by the project team

 

 EXPERT MEETING (EX)
Meetings of the project team at different stages in the course of a project (normally for a 2-day period in Graz). In exceptional cases a small number of additional experts can also be invited to these meetings.

TYPICAL NUMBER OF EVENTS: 3

DAYS: 2

 NETWORK MEETING (NW)
2-day network meeting of the project team in Graz together with active members or the spokespersons of project networks, established at an earlier workshop, usually with the task of following up an aspect of the workshop (maximum 16 participants).

TYPICAL NUMBER OF EVENTS: 1

DAYS: 2

COMPLEMENTARY INFORMATION
Preceded by a preparatory meeting (1 day) for the team in Graz

 WORKSHOP (WS)

The central component of the project. The project team prepares and moderates a 2-3-day workshop, held in Graz, with participants selected and nominated by the National Nominating Authorities of all member states of the ECML upon the basis of a participant profile supplied by the project coordinator.

Workshops can serve a number of purposes: the setting up of projects, to work on common approaches to mutual issues or the presentation of project results, as think tanks or awareness raising conferences, or with a clear focus on training for trainers/multipliers.

In order to open the event to a wider interested audience, it is planned to broadcast an agreed part of workshops via live video webstream.

TYPICAL NUMBER OF EVENTS: 1

DAYS: 2-3

COMPLEMENTARY INFORMATION
Preceded by a preparatory meeting (1 day) for the team in Graz

 WEBINAR
This enables projects to reach and interact with a wider cross-section of the target audience; webinars require substantial preparation on a technical and content level but give the team an opportunity to obtain input/feedback from practitioners working in the area or project who they might not otherwise reach.

TYPICAL NUMBER OF EVENTS: 1

COMPLEMENTARY INFORMATION
Preceded by a preparatory online meeting with the secretariat

The type and number of events within each project will vary depending on the project’s objectives and it is not expected that a single project will use all of the activities listed above.

Participants’ involvement is expected to go beyond simply participating in one or more events. Workshop participants should be involved in the development, piloting and/or dissemination of the project outputs; project plans should indicate in which way(s) participants will contribute.

As a means of support, fellowships assisting projects in their research phase will be available for a selected number of projects. They are awarded to young graduates from member states and cover either a period of three months full-time or six months part-time work at the ECML in Graz. Fellows are chosen by the ECML in cooperation with the project coordinator. In the general outline of a project, a coordinator may request a fellow to carry out a specific task at a given phase of the project action plan.

8. What languages are used within the projects?

ECML projects will be conducted in two languages. These languages will usually be English and French, the official languages of the Council of Europe. Project teams are encouraged to take advantage of this possibility throughout the project lifetime. Interpretation in these languages will be provided for project workshops. However, project teams must be able to communicate without interpretation. Hence, the
team members have to have productive and receptive competence in one of the languages used and good receptive skills in the other. General communication with the ECML may take place in English, French or German.

To encourage participation of speakers or teachers of other languages, one of the two official languages may be replaced by any other language. In such cases, project proposals must indicate the reasons for the choice. The impact on participation that the choice of languages may entail as well as any administrative and financial constraints will be taken into consideration in the selection process.

In order to encourage language diversity, project teams are strongly encouraged to look for creative ways of involving further languages where possible in project activities (i.e. in group work, regional events, national activities, etc.).

9. How are projects continuously evaluated?

Evaluation of project processes is an important part of project management and must be incorporated into project planning from the outset. In particular, project proposals should indicate where the project is starting from so that progress and achievement can be demonstrated during the project. Ongoing evaluation provides an opportunity to reflect on the project in practice and makes it possible to adjust the working plan so that project objectives can be met.

ECML project evaluation involves the project coordinator, the project team and the ECML secretariat. In addition, the ECML appoints an external programme consultant to offer advice on content matters of individual projects and to assist in the evaluation of the programme.

For more information on the project evaluation process see "Evaluation" and refer to the ECML publication: A Guide to Project Management.

10. What are the expected outputs and outcomes of the projects?

Projects should work towards both outputs which are of practical use to a clearly defined target group, as well as outcomes, i.e. long-term impact of the project ideas. In more specific terms the following definitions apply:

Project outputs: The main goods and services that must be developed. In the ECML context “goods” include the project publications – manual, website, guide etc. – and “services” include workshops, regional events, network meetings etc.

Project outcomes: The positive change that project teams hope to bring about in the professional environment both during the life of the project and in the longer term.

If the primary focus of project work is on development, the project should concentrate on the production of practical, user-friendly and adaptable outputs attractive for specific target groups.

If the primary focus of project work is on mediation, the project should concentrate on processes supporting the widespread use and adaptation of ECML work and documented evidence of application of ECML work and its added value for users.

All projects should seek to engage a wide range of practitioners within the targeted audience from ECML member states. To achieve this, the web-based presentation of the project and networking via a wide range of communication channels including social media will play a major role. The team should undertake proactive dissemination and ensure an attractive, up-to-date website presentation throughout
the life of the project.

To ensure high quality standards, project proposals will be assessed against specific criteria relating to expected outputs, outcomes and dissemination (see web page Selection criteria). Proposals offering to produce user-friendly formats for online publication and initiatives for the promotion and dissemination of the project ideas are particularly welcome.

The ECML will finance and assure the preparation and dissemination of project outputs. All outputs will be made available online. Cooperation with publishers will also be welcomed.

11. When are the submission deadlines?

Deadline for submissions: 1 May 2015 using the appropriate submissions templates (call@ecml.at).

12. How and when are projects selected?

The selection of project proposals submitted either by teams (under the open project proposal scheme) or by candidates applying as coordinators (under the closed project proposal scheme) will take place in three phases:

  1. Assessment by an expert advisory group;
  2. Examination by the Bureau of the ECML Governing Board and drawing up of a shortlist of projects;
  3. Presentation of the shortlisted projects to the Governing Board: final selection of open project proposals to be included in the programme (October 2015).

A grid indicating the set of criteria on which proposals will be assessed is on the page Selection criteria. These correspond to the following main categories:

  • Relevance to national priorities in ECML member states and to the mission of the ECML;
  • Alignment with the rationale for the 2016-2019 ECML programme as outlined in the Call for submissions;
  • Quality of project design;
  • Communication and sustainability of project processes and results.

Additional selection criteria relating to the professional profile of the applicant will be applied when selecting coordinators for projects under the closed project proposal scheme.

Applicants for team membership other than project coordination may be directly contacted by a selected coordinator. He/she will propose the composition of the project team on the basis of all applications received for the particular project through the Call for closed project proposals. All candidates applying as team members will be informed by the ECML about the status of their application by no later than the
end of January 2016.

Applications from teams or consortia responding to the closed project “Towards a Common European Framework of Reference for language teachers” will be assessed according to the added value and expertise of the proposed group of experts or organisation(s). It may be that the process of establishing a project team with possible sub-working groups requires an exploratory meeting at the ECML with relevant partners.

Following the selection of a coordinator for every project by the ECML Governing Board, he/she will be invited to a coordinators’ meeting at the ECML on 24-26 November 2015.

Frequently asked questions

The following information is relevant for both open and closed projects.

  1. How many projects will be in the programme?
  2. Who can submit a project proposal?
  3. What are the different roles and functions within the projects?
  4. What support is provided by the ECML?
  5. In what ways are the national authorities of the member states involved in project work?
  6. Who are the target audiences of the ECML projects?
  7. What organisational format and structure will the projects take?
  8. What languages are used within the projects?
  9. How are projects continuously evaluated?
  10. What are the expected outputs and outcomes of the projects?
  11. When are the submission deadlines?
  12. How and when are project proposals selected?

1. How many projects will be in the programme?

The exact number of projects is not predetermined. However, an average project costs approximately €100 000 and the overall estimated budget for the 2016-2019 programme is 1.6 million Euros. The actual cost of an individual project is dependent on the number and type of activities included and its duration.

2. Who can submit a project proposal?

Teachers of all languages, teacher educators and other experts and researchers in language and/or education as well as representatives of organisations related to or having a strong interest in education living and working in an ECML member state may submit a project proposal. In exceptional cases, applications from non-member states as team members (not as coordinators) can be accepted (with a maximum of one project team member from a non-member state). Although submissions may be made by individuals acting on their own behalf, it is important for the individuals to be supported by their institution, network or association. Those applying should ideally be working in a professional area which corresponds to the ECML’s field of work, i.e. the practice of teaching and learning languages and/or education in general. It is expected that a project team will include at least one member currently working directly as a practitioner in the area of the project.

The ECML welcomes project proposals in which cooperation with national and/or European institutions and associations provides visible added value. The modalities, financing and framework of such cooperation should be clearly detailed in the proposal.

The ECML welcomes applications from all suitably-qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief, or sexual orientation.

3. What are the different roles and functions within the projects?

The ECML requires three experts in addition to the coordinator to form a project team. Team members should, as far as possible, reflect a range of relevant professional expertise, a balance of language profiles and geopolitical spread from within the ECML member states. In exceptional cases, applications from non-member states as team members can be accepted (with a maximum of one project team member from a non-member state).

In principle, projects have a coordinator and 3 team members. Within its team, each project should cover the following roles (outlined below):

  • Website correspondent
  • Second language documentalist
  • Communications person

In addition, a project may involve Associate partners on a self-financing basis where their role in the project is clearly indicated in the project proposal.

Project coordinator

This task requires significant leadership, communication and project management skills as well as previous experience of project work, preferably in an international context. The coordinator should have a direct link to the target audience of the project.

In terms of involvement, the role is likely to involve an average of about four weeks
a year on project coordination and project activities.

Most of the events take place in Graz. Between meetings, projects are largely
coordinated via e-mail or other types of distance communication.

The project coordinator liaises with the ECML secretariat on all matters related to the project. He or she will be required to enter into an individual contractual relationship with the ECML. This contract will be based on the project as described in the proposal and will be limited in scope and duration to the life of the project and its related activities.

The coordinator is responsible for the running of the project on the basis of an action plan agreed with the ECML and for the monitoring, reporting and evaluation of project progress and results. The project coordinator oversees, in cooperation with the website correspondent, the content and quality of the project website set up by the ECML for each individual project. This website, hosted on the Centre’s web
server, is intended to provide both transparency and visibility of project processes and results, thus promoting participation and dissemination on a wider level.

In summary, the project coordinator’s responsibilities include:

  • leading the project team and coordinating the project
  • all matters related to project content
  • implementing the agreed action plan to the agreed standards and deadlines
  • regular liaison with the ECML secretariat on all project-related matters
  • ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation
  • taking responsibility for the effective flow of information between team members, participants in project activities, and the ECML
  • ongoing evaluation of project activity and reporting on project progress to the ECML
  • submission of the project outputs to the ECML
  • participation at meetings for coordinators in Graz, 25-26 November 2015 and in 2017

One of the languages of the project must be either French or English. The project coordinator will therefore require at least C1 level in written production on the scale of the Common European Framework of Reference for Languages in the selected language.

Team member

Team members will be responsible for assisting in the preparation and delivery of the project outputs and outcomes according to the plan agreed for the project. Team members will also be assigned one of the 3 roles outlined below; alternatively, these roles can be shared, provided all 3 team members have the necessary skills.

Website correspondent

In addition to the responsibilities as team member, the website correspondent will be responsible for the updating and further development of a project website (established and hosted by the ECML) and the production/uploading of documents/materials related to project content in liaison with the project coordinator, the second language documentalist and the ECML webmaster. The website correspondent
will also be responsible for promoting ongoing communication among the project network established. Finally, the website correspondent will be responsible for proposing a structure and providing ideas for the design of the website to be established as output of the project. Competence in digital literacy and the use of social media is required.

Second language documentalist

In addition to the responsibilities as team member, the second language documentalist will be responsible for ensuring that key documents related to project content are available in the second language of the project; for publishing key project terminology in both languages; for maintaining a second language version of the project website and for liaising with the ECML concerning language questions. The
second language documentalist will therefore require at least C1 level in written production on the scale of the Common European Framework of Reference for Languages in the second language.

Communications person

In addition to the responsibilities as team member, the communications person is expected to communicate information on the ongoing work, expected outcomes and benefits to wider society as well as to specialist target groups as appropriate. Competence in the use of social media is required. Participation in activities of thematically-related projects is expected in order to facilitate synergies between projects. The scope of participation will be defined together with the relevant project team and the ECML.

Associate partner

Associate partners are persons with a specialisation in the area of work who become involved with a project team and are financed by their institution or national authorities. This special form of cooperation has been widely used within the ECML’s current programme to further promote cooperation at institutional level and/or as a means of familiarising a non-member state with the activities of the ECML.

4. What support is provided by the ECML?

The ECML is responsible for logistics, budgetary matters and financial management relating to the running of all projects within the programme, as well as for the production of the final project outputs.

The contribution of the Centre includes:

  • travel and subsistence costs for team members (excluding those of associate partners) and participants for the meetings and events included in the action plan of the project;
  • annual coordination fees for each of the roles indicated here (except for associate partners). A total annual coordination fee of 4 500 Euros is available in each year of the project to be split among team members. The fees are not based on market rates for the team members’ time involved and is rather a token recognition of their commitment to the project.
  • a 3-month fellowship, if proposed by the project coordinator and approved by the ECML. The fellow will be a recent graduate assisting a project in a specific aspect of its work; he/she will carry out this work at the ECML;
  • the technical preparation and layout of online publications;
  • provision of relevant documentation and materials for events;
  • consultancy at all levels of the project (i.e. support for management, content, technical, website, dissemination, evaluation, project promotion, documentary);
  • logistical and financial management of meetings (e.g. invitations, assistance with travel and accommodation and payment);
  • technical support for website development and for live streaming of workshops and the organisation of webinars;
  • support and guidance from a designated external ECML programme consultant for the entire duration of the project.

5. In what ways are the national authorities of the member states involved in project work?

The ECML works in direct cooperation with its member states, in particular through the instances listed below which support the Centre’s work and ensure effective structures for decision making, selection of participants for activities and widespread dissemination of results at national level. For contact details see
www.ecml.at/memberstates.

Governing Board
The Centre’s executive organ composed of one representative from each member state. The Board defines and adopts the Call for submissions for the programme and the resulting composition of the programme. The Board also monitors the implementation of the programme and the management of the Centre’s resources and forwards a report on the Centre’s activities to the Council of Europe’s Committee
of Ministers.

National Nominating Authorities
The official agencies in each member state are responsible for selecting participants for the Centre’s workshops, based upon the detailed participant profiles provided by the project teams.

National Contact Points
The Contact Points assist in disseminating the Centre’s products (the end results of the projects) and in supplying information on its work within the member states through national networks.

6. Who are the target audiences of the ECML projects?

Open project proposals and closed project proposals should clearly target a specific
audience (for example primary school teachers) and involve practitioners with upto-
date experience of working in this area.


Typically a project will involve the following groups in its activities and events:

  • professionally active teachers of any language, working at primary, secondary or tertiary level of education and engaged in networks (e.g. in teacher associations);
  • teacher educators;
  • decision makers (head teachers, curriculum developers, ministry officials, etc.);
  • other stakeholders (parent organisations, business representatives, etc.).

Some projects may target an audience beyond the four groups listed as long as the expected outputs and outcomes of the project contribute to the achievement of ECML aims and the current programme rationale.

In some cases, the target group for activities during the project will differ from the target audience for the outputs of the project, e.g. where a group of teacher educators work together on a project to develop materials for teachers. In such cases, both target groups should be clearly identified in the general project outline.

7. What organisational format and structure will the projects take?

Projects may be planned for 2-4 years duration within the 2016-2019 programme, depending on the character of the activities proposed. With regard to the overall planning of project activities, outcomes and outputs, project coordinators are advised to take account of the fact that the presentation of all project outputs is scheduled for September 2019.

The ECML can support and finance a given number of meetings and events for each project (see details below). The events and meetings in the project action plan should be outlined, each with its specific rationale and expected outputs and outcomes. The profile of target participants should also be made clear.

The events below form the basis of typical collaborative work carried out within ECML projects. In addition, the ECML can support national or regional events where co-financing is available either from the national hosting authorities or institutions.

Project formats available for designing the project action plan

2-year projects:

 
Events funded by the ECML
in the 1st project year
in the 2nd project year
Option A
2 EX
1 WS + 1 EX
Option B
1 EX + 1 NW
2 EX
Option C

Customised arrangement proposed by the project team

3-year projects:

 
Events funded by the ECML
in the 1st project year
in the 2nd project year
in the 3rd project year
Option A
1 EX + 1 WS
1 EX + 1 NW
1 EX
Option B
1 EX + 1 NW
2 EX
1 EX + 1 WS
Option C

Customised arrangement proposed by the project team

4-year projects:

 
Events funded by the ECML
in the 1st project year
in the 2nd project year
in the 3rd project year
in the 4th project year
Option A
2 EX
1 EX + 1 NW
1 EX
1 WS + 1 EX
Option B
1 EX
1 WS + 1 EX
1 NW + 1 EX
2 EX
Option C

Customised arrangement proposed by the project team

 

 EXPERT MEETING (EX)
Meetings of the project team at different stages in the course of a project (normally for a 2-day period in Graz). In exceptional cases a small number of additional experts can also be invited to these meetings.

TYPICAL NUMBER OF EVENTS: 3

DAYS: 2

 NETWORK MEETING (NW)
2-day network meeting of the project team in Graz together with active members or the spokespersons of project networks, established at an earlier workshop, usually with the task of following up an aspect of the workshop (maximum 16 participants).

TYPICAL NUMBER OF EVENTS: 1

DAYS: 2

COMPLEMENTARY INFORMATION
Preceded by a preparatory meeting (1 day) for the team in Graz

 WORKSHOP (WS)

The central component of the project. The project team prepares and moderates a 2-3-day workshop, held in Graz, with participants selected and nominated by the National Nominating Authorities of all member states of the ECML upon the basis of a participant profile supplied by the project coordinator.

Workshops can serve a number of purposes: the setting up of projects, to work on common approaches to mutual issues or the presentation of project results, as think tanks or awareness raising conferences, or with a clear focus on training for trainers/multipliers.

In order to open the event to a wider interested audience, it is planned to broadcast an agreed part of workshops via live video webstream.

TYPICAL NUMBER OF EVENTS: 1

DAYS: 2-3

COMPLEMENTARY INFORMATION
Preceded by a preparatory meeting (1 day) for the team in Graz

 WEBINAR
This enables projects to reach and interact with a wider cross-section of the target audience; webinars require substantial preparation on a technical and content level but give the team an opportunity to obtain input/feedback from practitioners working in the area or project who they might not otherwise reach.

TYPICAL NUMBER OF EVENTS: 1

COMPLEMENTARY INFORMATION
Preceded by a preparatory online meeting with the secretariat

The type and number of events within each project will vary depending on the project’s objectives and it is not expected that a single project will use all of the activities listed above.

Participants’ involvement is expected to go beyond simply participating in one or more events. Workshop participants should be involved in the development, piloting and/or dissemination of the project outputs; project plans should indicate in which way(s) participants will contribute.

As a means of support, fellowships assisting projects in their research phase will be available for a selected number of projects. They are awarded to young graduates from member states and cover either a period of three months full-time or six months part-time work at the ECML in Graz. Fellows are chosen by the ECML in cooperation with the project coordinator. In the general outline of a project, a coordinator may request a fellow to carry out a specific task at a given phase of the project action plan.

8. What languages are used within the projects?

ECML projects will be conducted in two languages. These languages will usually be English and French, the official languages of the Council of Europe. Project teams are encouraged to take advantage of this possibility throughout the project lifetime. Interpretation in these languages will be provided for project workshops. However, project teams must be able to communicate without interpretation. Hence, the
team members have to have productive and receptive competence in one of the languages used and good receptive skills in the other. General communication with the ECML may take place in English, French or German.

To encourage participation of speakers or teachers of other languages, one of the two official languages may be replaced by any other language. In such cases, project proposals must indicate the reasons for the choice. The impact on participation that the choice of languages may entail as well as any administrative and financial constraints will be taken into consideration in the selection process.

In order to encourage language diversity, project teams are strongly encouraged to look for creative ways of involving further languages where possible in project activities (i.e. in group work, regional events, national activities, etc.).

9. How are projects continuously evaluated?

Evaluation of project processes is an important part of project management and must be incorporated into project planning from the outset. In particular, project proposals should indicate where the project is starting from so that progress and achievement can be demonstrated during the project. Ongoing evaluation provides an opportunity to reflect on the project in practice and makes it possible to adjust the working plan so that project objectives can be met.

ECML project evaluation involves the project coordinator, the project team and the ECML secretariat. In addition, the ECML appoints an external programme consultant to offer advice on content matters of individual projects and to assist in the evaluation of the programme.

For more information on the project evaluation process see "Evaluation" and refer to the ECML publication: A Guide to Project Management.

10. What are the expected outputs and outcomes of the projects?

Projects should work towards both outputs which are of practical use to a clearly defined target group, as well as outcomes, i.e. long-term impact of the project ideas. In more specific terms the following definitions apply:

Project outputs: The main goods and services that must be developed. In the ECML context “goods” include the project publications – manual, website, guide etc. – and “services” include workshops, regional events, network meetings etc.

Project outcomes: The positive change that project teams hope to bring about in the professional environment both during the life of the project and in the longer term.

If the primary focus of project work is on development, the project should concentrate on the production of practical, user-friendly and adaptable outputs attractive for specific target groups.

If the primary focus of project work is on mediation, the project should concentrate on processes supporting the widespread use and adaptation of ECML work and documented evidence of application of ECML work and its added value for users.

All projects should seek to engage a wide range of practitioners within the targeted audience from ECML member states. To achieve this, the web-based presentation of the project and networking via a wide range of communication channels including social media will play a major role. The team should undertake proactive dissemination and ensure an attractive, up-to-date website presentation throughout
the life of the project.

To ensure high quality standards, project proposals will be assessed against specific criteria relating to expected outputs, outcomes and dissemination (see web page Selection criteria). Proposals offering to produce user-friendly formats for online publication and initiatives for the promotion and dissemination of the project ideas are particularly welcome.

The ECML will finance and assure the preparation and dissemination of project outputs. All outputs will be made available online. Cooperation with publishers will also be welcomed.

11. When are the submission deadlines?

Deadline for submissions: 1 May 2015 using the appropriate submissions templates (call@ecml.at).

12. How and when are projects selected?

The selection of project proposals submitted either by teams (under the open project proposal scheme) or by candidates applying as coordinators (under the closed project proposal scheme) will take place in three phases:

  1. Assessment by an expert advisory group;
  2. Examination by the Bureau of the ECML Governing Board and drawing up of a shortlist of projects;
  3. Presentation of the shortlisted projects to the Governing Board: final selection of open project proposals to be included in the programme (October 2015).

A grid indicating the set of criteria on which proposals will be assessed is on the page Selection criteria. These correspond to the following main categories:

  • Relevance to national priorities in ECML member states and to the mission of the ECML;
  • Alignment with the rationale for the 2016-2019 ECML programme as outlined in the Call for submissions;
  • Quality of project design;
  • Communication and sustainability of project processes and results.

Additional selection criteria relating to the professional profile of the applicant will be applied when selecting coordinators for projects under the closed project proposal scheme.

Applicants for team membership other than project coordination may be directly contacted by a selected coordinator. He/she will propose the composition of the project team on the basis of all applications received for the particular project through the Call for closed project proposals. All candidates applying as team members will be informed by the ECML about the status of their application by no later than the
end of January 2016.

Applications from teams or consortia responding to the closed project “Towards a Common European Framework of Reference for language teachers” will be assessed according to the added value and expertise of the proposed group of experts or organisation(s). It may be that the process of establishing a project team with possible sub-working groups requires an exploratory meeting at the ECML with relevant partners.

Following the selection of a coordinator for every project by the ECML Governing Board, he/she will be invited to a coordinators’ meeting at the ECML on 24-26 November 2015.

  Search

Looking for a team member?
Please check our expert database and our message board.

For questions please contact us at 

Presentation on the Call
Please check our PowerPoint presentation here.


Looking for a team member?
Please check our expert database and our message board.

For questions please contact us at 

Presentation on the Call
Please check our PowerPoint presentation here.